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Executive Assistance To The CEO Of Creative & Marketing Staffing Agency

Permanent Assignment | Onsite | Cincinnati, OH

Reviewing Applications

Executive Assistant

Job brief
We are seeking a Senior Executive Assistant to support the CEO and other senior management in a timely and professional manner. Provide high-quality administrative and clerical assistance to top-level executives in the marketing and advertising industry.
Responsibilities for this role are outlined below. To be successful, you should be proactive, meet deadlines and communicate effectively. Ultimately, you should be able to provide high quality assistance by identifying and proactively addressing the needs of senior managers and perform tasks to ensure our company’s workflow runs smoothly.

Responsibilities

Responsibilities
• Coordinate daily calendars of senior management
• Coordinate appointments and events
• Act as the point of contact between executives, employees/clients, and vendors
• Create regular reports and update internal databases
• Make travel arrangements
• Manage phone calls and emails
• Respond promptly to managers’ queries
• Facilitate internal communication (e.g. distribute information and schedule presentations)
• Suggest more efficient ways to run the office and troubleshoot malfunctions
• Review and recommend changes to our company policies

Requirements

Requirements
• Senior Executive Assistant, Executive Administrative Assistant or similar role for 5-7 years
• Knowledge of office procedures, Mac Platform
• Solid experience with office management systems, ERPs and MS Office: specifically, Excel, Powerpoint
or Google equivalents.
• Familiarity with online calendars and cloud systems
• Experience using office equipment
• Strong communication skills
• Experience exercising discretion and confidentiality with sensitive company information
• Excellent organizational skills
• High school degree; additional qualifications as Personal Assistant or Secretary are a plus

Desired Skills

Content Development & Management:

– Microsoft Word

Design & Production:

– PowerPoint

Interactive & Media:

– Excel

Marketing, Advertisting & Account Services:

– Google Analytics

Additional Information

Additional Pluses
+ Staffing, HR, Accounting, Creatives: Marketing Advertising Industry & Sales Support
+ Google Docs
+ Email correspondence and coordination
+ Strong to expert MSOffice skills: Word, Excel & PowerPoint
+ Google Calendar
+ Calendly
+ Writing & Social Media
+ Cat Wrangling
+ Complex travel arrangements, some personal calendar management
+ Setting meeting, managing documents for distribution for multi-state tele-meetings
+ Data Analysis, Research
+ Filing and retrieving of company documents & asset files


Tools
• Be extremely familiar with Google Suite (Google Slides and Google Sheets in particular. Know how to create charts from financial data in Google Sheets and then integrate those charts to update automatically in Google Slides)
o Google Slides
o Google Sheets
o Gmail
o Calendar
o Drive
o Google Meet
o Google Docs
• Trello
• LastPass
• Slack
• Calendly

Good to Know
• We have a daily check-in call over Google Meet. Scheduled at the same time every day for 15 minutes. Keep a running agenda in Trello

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Job Details

Job Type: Project Manager

Industry: Advertising, Marketing, Staffing

Posted By: Creatives On Call - Cincinnati

Job Number: CIN015906

Date Posted: 02/27/2020

For More Information

Contact:

Kerri Thomas
(513) 794-0998
kerri@creativesoncall.com

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