We are in search of an Executive Assistant for a Saint Louis based agency to coordinate the flow of information and communication among the Executive Office and senior leadership team, and will manages ongoing processes, special projects, events, and complex calendars.
Applicants must have 3+ years experience assisting executive level staff - preferably with the same company.
Agency experience preferred but not required.
Schedule appointments and meetings and appropriately manage calendar.
Manage logistical needs for all meetings. Set up conference calls.
Keep data and tools current, specifically databases, intranet, client and agency contact information
Manage travel arrangements, logistics, and coordination. Be accessible during off-hours as needed.
Manage and maintain and agency and client databases (including creating and coordinating client meetings and agency meetings and events
Coordinate schedules and associated details for Executive Team and Leadership Team Meetings and any other meetings as required
Special projects such as client contact follow up, transcribing meeting notes, scans, updating excel schedules or power point presentations as needed.
Assist with expense report information and reconciliation
Amex reconciliation and provide administrative support to Business Services team
Special projects/other duties as assigned.
Strong organizational and time management skills.
Event planning experience preferred.
Ability to be flexible and adaptable in a fast-paced, ever changing environment.
Excellent prioritization skills and communication skills (written and verbal).
Team skills necessary to work effectively with other people in accomplishing agency/team goals.
Traits would include professional polish, quick learner, assertive, eager, takes initiative and extremely reliable.
Proficient Microsoft Excel, Word, PowerPoint and Outlook.
Work with great people and enjoy great benefits!
Job Type: Account Manager
Industry: Advertising , Marketing
Hours: 40 Hours/ Week
Dress Code: Business Causal
Posted By: Creatives On Call - St. Louis
Job Number: STL014115
Date Posted: 06/04/2019